How to Identify a Cloned Funding Estimate

1. In the FE List View (Bucket or Student Detail): Look for the Clone Icon () in the right-hand column.

    FE Clone Icon

2. Within the FE Detail View: A highlighted message shows who cloned the FE, from which record, and when.

    FE Clone Detail Banner

COMING SOON: Future phases will introduce a Clone Lineage Visualization, allowing users to view a complete FE ancestry tree (e.g., FE-12134 → FE-14567 → FE-14892).

Break Setup by Location/Program within Institutions

Empowering institutions with precise, scalable, and automated academic break management

This release enhances Portico’s CORE platform to allow break setup by both program and location, delivering greater flexibility, compliance, and operational control for institutional administrators. With this update, institutions can now assign academic breaks with pinpoint accuracy across diverse programs and locations — ensuring regulatory compliance (including R2T4 calculations), reducing errors, and improving efficiency.

What It Is

Administrators can now define academic breaks that are specific to individual programs and locations. The enhanced configuration ensures each break applies correctly to the relevant calendar and program version.

Who It’s For

System Administrators and Institutional Operations teams managing multi-location or multi-program configurations.

Problem Solved

Previously, breaks were applied institution-wide, leading to inconsistencies in compliance and data alignment. This enhancement ensures each break is tied precisely to the right program and location.

Why It Matters

• Ensures alignment with R2T4 and funding estimate rules.
• Reduces manual adjustments and audit risk.
• Supports large institutions with complex academic structures.

Details 

• Assign breaks per program and location directly in the CORE Program section.
• Manage, update, and maintain breaks efficiently at both term and program levels. 
• Compatible with legacy data migration and mass synchronization workflows.

Automated Email Reminders for Monthly Bank Statement Submissions

Streamlining financial reconciliation through automation and proactive compliance reminders

This release brings automation to the bank statement reminder and submission process, helping schools stay compliant and easing the workload for both campus users and Portico’s internal reconciliation teams. The new automated workflow ensures that all participating institutions are promptly notified when monthly bank statements are due — and guided seamlessly to upload the required files directly within CORE.

What It Is

The system now automatically sends email reminders to school users on the 1st, 16th, and final day of each month to prompt submission of their monthly bank statements.

Why It Matters

This automation eliminates manual reminder tasks, reduces delays, and strengthens monthly reconciliation accuracy.

Details:

• Reminders are automatically triggered and sent to each institution’s designated contact in the Institution Preferences table.
• Messages increase in urgency with each cycle — from soft reminders to final notices.
• If a user uploads a bank statement before the next reminder, the system automatically stops further emails.
• Reminder content and tone follow standardized templates (aligned with CID-6341 communications).

Direct Upload Link in Email

From inbox to upload in one click

• Each email now contains a secure hyperlink that takes users directly to the CORE File Upload section — after authentication — where they can submit their bank statement documents immediately.
• This direct access reduces confusion, ensures the right files are uploaded, and closes the notification loop once the document is received.

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Dynamic Notification Logic

Smart checks that stop redundant reminders.

• The system includes pre-notification logic that checks whether a statement has already been uploaded for the month.
• If an upload exists, the system cancels all pending notifications for that cycle — ensuring users never receive unnecessary reminders.

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Internal Visibility for Reconciliation Teams

Improved oversight for compliance tracking

• Each time a bank statement is uploaded, an automated acknowledgment is sent to confirm receipt.
• This helps Portico’s Reconciliation Team monitor submission progress and quickly identify schools that have not yet provided required statements.

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Who This Impacts

• School Users: Receive automated reminders and direct upload access.
• Internal Reconciliation Teams: Gain improved visibility into missing or late submissions.
• Portico Operations: Reduced manual follow-ups and higher compliance consistency.

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COMING SOON:

While the current release automates notifications and uploads, upcoming enhancements will introduce new customization and tracking features:

• Ability to tag each uploaded file with the corresponding month, date, and year of the statement.
• Option to select the associated bank account when multiple accounts exist per UEI.
• Automatic file naming on the backend to include month, year, and account number, simplifying reconciliation workflows.
• Enhanced bank account configuration UI showing account types and masked account numbers for improved transparency.

These features are currently under development and will roll out in an upcoming release.